Responsibilities:

• Maintaining the smooth operation of our Warsaw office
• Office maintenance (purchasing food, stationery, equipment, office repairs, etc.)
• Organizing internal events with HR (corporate parties, hackathons, team buildings, etc.)
• Interaction with external contractors (goods and services)
• Processing and sending incoming and outgoing correspondence
• Assistance in organizing business trips (visa processing, hotel/apartment booking, and ticket purchases)
• Purchasing of merchandise and gifts for employees for anniversaries and other events
• Greeting clients and guests in the office (organizing office space, booking meeting rooms, etc.)
• Preparation of monthly and weekly reports on office expenses
• Cooperating with the compliance management team (accountant department, HR department, lawyer, and location managers)
• Maintaining records of corporate benefits (health insurance, sports facilities, parking, etc.)

Requirements:

• Proficiency in Russian
• Conversational Polish, English (B1+)
• 1+ year of experience as an Office Manager in IT or a similar role
• Proficiency in MS Office (Excel, Word)
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong time management skills and the ability to prioritize tasks effectively
• Ability to make independent decisions
• Strong organizational skills with the ability to multitask